CONSTITUTION OF THE GEORGETOWN UNIVERSITY COLLEGE DEMOCRATS
ARTICLE I: Name of Organization
The name of the organization shall be the Georgetown University College Democrats, also known as GUCD.
ARTICLE II: Purpose of Organization
The purpose of this organization shall be to advance the goals and ideals of the Democratic Party for the benefit and enrichment of the Georgetown University community. GUCD is committed to helping to create a social, civil, nurturing, and participatory community among its members.
ARTICLE III: Membership of Organization
The General Membership of the organization shall consist of any undergraduate students of Georgetown University who have paid General Member dues, as set by the Executive Board. The group does not discriminate in any form, including race, religion, socioeconomic status, involvement in the Armed Forces, gender, sexual orientation, gender identity, nationality, ethnicity, age, and disability.
ARTICLE IV: Executive Board
The central executive body of the organization shall be named the Executive Board. The Executive Board shall consist of a Chair, Vice Chair, Director of Technology and Communications, Director of Membership Relations, Director of Speaker Relations, and Director of Advancement and Alumni Relations. These six members of the Executive Board shall be elected to their positions for a one-year term, beginning in January of the year after which they are elected and terminating at the end of December of the same year.
A. Descriptions of the positions are as follows:
1. Chair. The Chair shall serve as chief executive of the Georgetown University College Democrats and is responsible for oversight of all organizational activities. The Chair may chair all board meetings and coordinates the activities of the different departments of the Georgetown University College Democrats.
i. Every four years from the ratification of this Constitution in 2013, the Chair shall appoint a Constitutional Reform Council to reassess the document. This Council shall be confirmed by a two-thirds majority of the Executive Board.
2. Vice Chair. The Vice Chair may lead GUCD in public service efforts such as work toward environmental, social, or economic justice, may lead any grassroots programs, community organizing, community service, and voter registration activities. The Vice Chair shall represent GUCD to the DC Federation of College Democrats.
1. Treasurer. The Treasurer is the organization's Chief Budgetary Officer, representing GUCD to the Student Activities Commission (SAC). The Treasurer is responsible for collecting and recording of membership dues, as well as receiving reimbursements and compensation from the University when applicable. Finally, the Treasurer may be responsible for ensuring that the organization operates in compliance with all SAC, University, and Federal rules and regulations.
i. This is the one appointed position on the Executive Board, which will be for the full calendar year.
ii. The Executive Board shall interview and appoint a member as Treasurer within two weeks of the election taking place, in an open application process similar to that used for the selection of the Leadership Team.
1. Director of Technology and Communications. The Director of Technology and Communications may coordinate event publicity, blogging, HoyaLink, tabling, flyering, contact with the media, social media, and online messaging; the Director may also supervise mailing list emails.
i. The Director of Technology and Communications may appoint an Editor-in-Chief of the blog
2. Director of Speaker Relations. The Director of Speaker Relations may recruit speakers, plan events with those speakers, obtain co-sponsors for speaker events, reserve the rooms for said events, select the Alumnus of the Year, and help navigate the process of spending the budgeted money for speaking events. The Director of Speaker Relations shall coordinate cosponsorships with other organizations.
3. Director of Membership. The Director of Membership Relations may plan internship fairs, networking events, social events, debates, recruitment events for potential members, and professional mentorship programs.
4. Director of Advancement & Alumni Relations. The Director of Advancement & Alumni Relations will be the Chief Fundraising Office of GUCD. In addition to fundraising, they shall produce the alumni newsletter and direct all alumni correspondence.
A. The Executive Board shall be responsible for the daily operation of the organization and its activities. In addition, the Executive Board may interview and appoint other members of the Leadership, as delineated in Article V.
B. When there is a quorum, all board decisions require a majority vote of 50% plus 1 unless otherwise stipulated in this Constitution. A quorum shall be defined as having more than half the number of total board members in good standing present; please refer to Article VIII for further information regarding the ‘good standing’ standard. In the event of a tie, the Board will defer to the preference of the Chair, or, in the absence of the Chair at a given vote, the preference of the Acting Chair.
C. In the event of a Constitutional dispute, the Executive Board shall summon the most senior available former chair on campus of GUCD who is still an undergraduate student, has forfeited the opportunity to attempt future campaigns for Executive Board offices, is in good standing, and was not removed from office. Their decision on the proper interpretation of the Constitution regarding the matter of concern will be final. If no past chair meets these
qualifications, the obligation falls to the most senior past vice chair, then the most senior past treasurer.
ARTICLE V: Leadership Team
The Executive Board may appoint members of the organization to various positions on the Leadership Staff.
A. Appointments are made at the beginning of each academic semester. Further appointments, including the filling of vacancies, may be made at the discretion of the Executive Board.
B. All members shall be given the opportunity to submit an application for a leadership position to the Executive Board, and shall be subsequently interviewed by a quorum of elected members of the Executive Board.
C. A simple majority of elected board members may fill any vacant appointed positions.
ARTICLE VI: Elections
The dues-paying General Membership shall elect the Executive Board’s members. Elections shall be conducted by the Election Commission, as described in Article VII.
A. Elections shall be held sometime during the final two months of the fall semester, according to the discretion of the Election Commission.
B. Candidates for office and all voters shall be members who have paid their dues at least one week prior to the election.
C. Every voting member has one vote per race.
D. Elections shall be conducted online through a vote tabulation service. No candidate shall appear on more than one ballot.
E. Elections for all offices shall be by instant runoff voting. If a race between two candidates ends in an exact tie, all members of the current Executive Board shall vote to decide on the winning candidate.
F. No nominations from the floor are allowed.
G. The Election Commission may, at its discretion, add rules and regulations to those already present in the Constitution in order to assist in their administration of the election.
H. In the event of any election dispute, a majority vote of the Election Commission acts as the arbiter of election laws. All decisions of the Election Commission are final.
I. Upon being elected, each outgoing member must meet at least once with the incoming member prior to the end of the outgoing member’s term to aid in transition planning.
J. New boards begin their terms on January 1st, and terms on the Executive Board last for one year.
K. In the event that no eligible candidate has declared his or her candidacy for a position before the deadline set by the Election Commission, the position will be declared vacant effective the date the new Executive Board takes office. The Executive Board elect shall fill this vacancy pursuant to Article X, with the appointed member taking office on the same date as the rest of the Executive Board elect, or immediately should their terms have already begun.
ARTICLE VII: Election Commission
The Executive Board shall appoint a three-member Election Commission consisting of three former Executive Board members who, by participating, are forfeiting any opportunity to run for the Executive Board in the future. The Election Commission shall be responsible for notifying the General Membership about the election, maintaining a list of candidates, sending all election-related e-mails, issuing ballots to dues-paying members, enforcing campaign spending limits, counting the ballots, certifying the results, and ensuring the fairness of the election process. The Election Commission has the authority to penalize members or candidates who violate its rules.
ARTICLE VIII: Removal from Executive Board
Members of the Executive Board of the organization may be removed for cause from their position by either:
A. A two-thirds majority vote of those members in good standing of the elected Executive Board. Executive Board members in good standing exclude those being considered for impeachment or removal. Good standing is designated as those who are not currently being considered for removal.
B. A simple majority vote of the elected Executive Board and a two-thirds majority vote of the Leadership Team, which would be presided over by an Election Commission.
ARTICLE IX: Chair Vacancies
The Vice Chair shall serve as Acting Chair during any period in which the Chair is temporarily unable to discharge her or his duties. Should the Vice Chair be unable to function as Acting Chair, the Acting Presidency should be offered to the Treasurer, then the Director of Speaker Relations, then the Director of Membership Relations, the Director of Technology and Communications, and then finally the Director of Advancement and Alumni Relations. In the event that a 2/3 majority of the Executive Board determines that the Chair is permanently unable to serve, the Acting Chair shall serve in this capacity until a new Chair is elected pursuant to Article VI to serve out the remainder of the previous Chair’s term.
ARTICLE X: Executive Board Vacancies
In the event of resignation, temporary suspension, leave of absence, removal, or other absence from the Executive Board aside from the chair, the position will be opened to the dues-paying General Membership.
A. The Executive Board shall interview and appoint a member for the vacant position within two weeks of its vacancy, in an open application process similar to that used for the selection of the Leadership Team similarly to the process used to appoint the treasurer.
B. The Executive Board must make it clear when advertising the vacancy as to whether or not the new Board member will be temporary or permanent until the next election.
C. Other Executive Board members may apply internally, but they shall not be allowed to vote on the question of the appointment to the position for which they are applying.
ARTICLE XI: Amendments to the Constitution
Regardless of method of amendment, the current revised text of this Constitution shall be included in the weekly club email following any amendment, and shall be available on demand at the request of any club member. This Constitution may be amended, pending SAC approval, with either:
A. A two-thirds majority vote of the elected Executive Board
B. A simple majority vote of the Executive Board and a two-thirds majority vote of the current Leadership team, present and voting, which would be presided over by an Election Commission. Entirely new constitutions may only be adopted using this process, but this requirement does not apply to the Constitutional amendment of 2013, which introduced this provision.
AFFIRMATION OF AMENDMENT
We, the duly elected members of the Executive Board of the Georgetown University College Democrats, do hereby affirm that the above written is now the Constitution of the organization, effective today in the year 2013. According to the prior Constitution, only four votes in favor of the new document are needed from the Executive Board in order to bring these changes into effect. The amended Executive Board positions shall go into effect for the 2014 term, and the election regulation changes shall go into effect in the fall of 2013. Any other amended provisions shall go into effect immediately.